Kilkenny Pool Board Members

President

Jinal Patel
Joined Feb. 2022

Vice President

Becky Stoppenbach
Joined May 2018

Treasurer

Josh Mueller
Joined Jan. 2020

Secretary

Mandy Hague
Joined Jan. 2021

Maintenance & Operations Team

Brian Lukens
Joined Jan. 2020

Chad Leatherman
Joined 2023

Tom Steppe
Joined 2023

Events & Communications

Alyssa Greiber
Joined Jan. 2021

What is a Pool Board?

The pool board is a “board of directors” for the non-profit incorporation that was created to manage and maintain the operation of the pool (Kilkenny Farms Neighborhood Pool, Inc.) The board is a governing body that typically meets at regular intervals to set policies and oversight.

The people who are on the board are Kilkenny Farms neighbors who are volunteering their time to ensure the pool opens, operates, and closes each summer. During the time that a board member is actively holding a seat on the board, their annual dues are waived each season.

Interested in joining or just want to learn more about how to get involved? Click Here.

BOARD OF DIRECTORS - CONDENSED ROLES & RESPONSIBILITIES

Below is meant to give you all some more information, at a high-level, what each member of the pool board does. It is not a comprehensive list. For those interested in being new board members, it’s important to note that we are a team. We have to work together to make the pool seasons successful - so, training and guidance will be provided!

President

  • Serves as a backup to all other board positions in the event of absence

  • Serves as the top-level of escalation/communication/management for Corporation’s Employees and Vendors

  • Serves as the top-level of escalation/communication/management for the Corporation’s Members

  • Conducts board meetings and ensures that the board’s directives are implemented and monitored

  • Reviews reports and records, and directs board members in their roles

  • Maintains the relationship with the Corporation’s Insurance vendor and contact:

    • HUB International, Jennifer Billings

  • Maintains the relationship with the Corporation’s Lawn and Snow Removal vendor and contact:

    • Tom’s Yard Service, Tommy

Vice President

  • Initiates and manages recruiting and staffing of all Pool Monitor positions in time for opening day each season

  • Prepares and manages employee onboarding, development, and training in time for opening day each season

  • Conducts organizational planning, performance management and improvement systems

    • This includes documenting and distributing employee policies, expectations, task lists, etc.

  • Adheres to compliance with regulatory concerns regarding employees

Secretary

  • Provides board members with required meeting notices

  • Takes minutes at board meetings, reviews and distributes the approved minutes

  • Prepares and maintains the Corporation’s membership records and ensures the accuracy and security of the records

    • This includes:

      • Managing membership enrollment, communication and payment

      • Managing and tracking the distribution of member assigned security equipment (key fobs) and guest passes

      • Creating and updating membership check-in tracker for day-to-day pool use

  • Monitors the Corporation mailbox and distributes mail appropriately

    • This must be accomplished on the following schedule:

      • Once a week from March 1-September 30

      • Once a month from October 1-February 28

Treasurer

  • Serves as the financial officer

  • Ensures all the Corporation’s expenses are accounted for and paid on time

  • Directs the preparation of financial reports and summarizes the reports for the board

  • Works with other board officers to develop financial plans and prepare the Corporation’s budget

  • Ensures that payroll, taxes, and other accounting needs are in good standing

  • Reviews the annual audit and tax forms, and presents the financial material to the board

  • Maintains the relationship with the Corporation’s CPA vendor and contact:

    • Berndt CPA, Jay Mouille

  • Maintains the relationship with the  Corporation’s telecom vendor:

    • TDS

Head of Maintenance/Maintenance Team (up to 3 Roles)

  • Plans and arranges all activities involved with opening the pools, pool area, and bathrooms in the Spring 

  • Plans and arranges all activities involved with closing the pools, pool area, and bathrooms in the Fall

  • Maintains the proper chemical balance for each pool and good water quality

  • Maintains the pools and all water features using proper chemicals and cleaners

  • Diagnoses, repairs and maintains swimming pools, water systems, filter systems, pumps, and other equipment

  • Trains new workers in work methods and assists workers in pool maintenance, checks, and certain repairs

    • This includes training on what to do in the event of severe weather, a soiled water situation, or other

  • Maintains the relationship with the Corporation’s Pool and Chemical vendors:

    • Badger Swimming Pools and Midwest Pools

Events & Communications

  • Responsible for planning Corporation hosted events and coordinating member requested events

  • Manages and maintains member requested event communications, reservations, and payment

  • Schedules and prepares all of the Corporation’s hosted events throughout the active season (Responsible for working with the Treasurer to establish a budget for event hosting)

  • Coordinates event set-up and take down on the day (Responsible for finding a back up if not available on certain dates)

  • Creates marketing and social media campaigns and strategies. Ensuring consistency in marketing, email, and social media messages

  • Maintains the event calendar and scheduler on the Corporation’s website

  • Creates and maintains the look, layout, and features of the Corporation’s website

  • Keeps the Corporation’s website up-to-date and prioritizes needs, among other tasks